Department: Accounting

Location: Mississauga, ON

The incumbent will report to the Controller with a dotted line to the Senior Manager – P&C. The Payroll & Benefits Coordinator is responsible for the day-to-day payroll processing for multiple locations (Canada and the US) consisting of hourly and salaried employees. The Payroll & Benefits Coordinator is responsible for the complete payroll cycle according to company and legislative requirements. Integrity and strong attention to detail are crucial for this role.

DUTIES & RESPONSIBILITIES:

Payroll

• Preparation and administration of bi-weekly payroll for hourly and salaried employees
• Plays a critical role in employee onboarding and offboarding.
• Generate biweekly payroll reports for auditing and accuracy
• Verifying payroll data accurately and ensuring it is complete in the Dayforce, including new hire information, terminations, and payroll changes regularly and adjusting as required
• Responsible for answering employees and manager queries regarding payroll and advice or guiding them whenever required
• Implement salary increases, bonuses, and other payments in accordance with company policies and instructions provided
• Monitors timesheets and vacation entitlements balance for completeness and accuracy
• Maintain employee database with regards to floater leave and vacation entitlements
• Conduct preliminary research and assist the P&C – BP in complex payroll issues
• Build strong relationships with Ceridian to quickly troubleshoot issues, perform special pay runs and other time-sensitive transactions
• Verify and process employees' bi-weekly expenses as per the company policy
• Other duties and projects as required
• Dayforce subject matter expert.

Benefits and Disability Management

• Oversees the administration of benefits plans for all employees, including enrolment, updates, and terminations.
• Oversight of benefit-related issues in regard to deductions and status changes with current employees and resolution of benefit queries.
• Case Management of employee leaves including parental, STD, LTD, and WCB claims and assist the P&C – business Partner with the return to work using best practices
• Verify the monthly bill for Manulife and RBC and share them with Finance for processing

Finance and Report

• Prepare payroll journal entries and reconcile payroll-related general ledger accounts.
• Assist Finance with budgeting and forecasting by providing requisite salary reports
• Monitor and report any trends or fluctuations noticed in payroll like overtime
• Regularly audit payroll balance sheets, YTD earnings, etc. to ensure compliance measures are in place
• Prepares submissions and performs monthly reconciliations for employee benefits including group benefits, pension plan, EHT, and WSIB.
• Oversee the determination of payroll liabilities by calculating employees' income, and sources deductions including taxes.
• Process Year End Maintenance runs after the close of the year prior to Tax Form generation
• Assist with the preparation of payroll remittances to various third-party payees such as CRA, WSIB, wage garnishments, payroll taxes, group benefits premiums, etc.
• Assist with the reconciliation of statutory deductions and annual reports for CRA, CNESST, EHT, and WSIB, including reconciliations and issuance of year-end T4's, T4As, and RL-1s
• Respond to any CRA equivalent inquiries/audits

Continuous Improvement

• Responsible for implementing any necessary changes to the Dayforce with regard to payroll
• Review current payroll process, recommend, and implement changes to increase efficiencies
• Works with the People & Culture team to develop/improve Payroll policies and procedures
• Maintain a thorough working knowledge of payroll systems and keep abreast of legislative and regulatory changes impacting payroll

Requirements

QUALIFICATIONS

Essential:

• Post-secondary diploma/ degree
• A minimum of 5-7 years of experience in managing the full payroll cycle for Canada and the US
• Payroll Compliance Practitioner Designation (Preferred)
• Knowledge of Canadian federal and provincial payroll legislation
• Dayforce experience will be an asset; else, the experience with any other HRIS tool like Dayforce, Workday or SAP
• Advanced computer skills; proficient with Microsoft Office Suite (Excel, Word, etc.)
• Must exude enthusiasm, passion, confidence, and an optimistic attitude
• Must be a collaborative and a supportive team player
• Excellent interpersonal and communication skills
• Excellent attention to detail
• Excellent planning, organizational, and time management skills
• Familiarity with norms and best practices applicable to payroll
• Must take ownership of own actions and demonstrate initiative
• A demonstrated alignment with John Brooks's values; customers first, ownership/accountability, respect, performance excellence, integrity, and innovation

WORK ENVIRONMENT

• This role with a hybrid work arrangement allows for schedule flexibility and self-management.
• The fast-paced environment in a dynamic competitive industry
• Exposure to deadlines, multiple demands and priorities, multi-tasking, and interruptions

Benefits

At John Brooks Company, everyone has a place. Expect to be here a while – our average tenure is over 11 years! We're committed to cultivating and preserving a culture of inclusivity and connectedness. We enjoy celebrating achievements by means of formal service awards, employee achievement awards, and milestone birthdays.

We offer our employees competitive remuneration, including base salary + incentive, competitive vacation plan, and a generous benefits package that includes Company Group RRSP with employer matching. Other perks include an annual health & wellness subsidy and paid personal days.

We are committed to providing equal employment opportunities for people with disabilities. At the candidate's request, accommodations will be available at all stages of the recruitment process.

We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted.