Program Secretary Job at York University
This Ful-time Sessional position is currently being recruited for as a Full-Time Contract to August 23, 2023.
Purpose:
Under the direction of the Manager, Operations, the Program Secretary provides administrative and secretarial support to academic programs, Centres, and faculty at Osgoode Hall Law School including support for course work, research activities, events and preparing financial paperwork. This position is the front-line service provider to the faculty and students at the Law School providing excellent customer service.
Education:
High school diploma with some post-secondary secretarial training.
Experience:
2 - 3 years recent related secretarial/administrative experience providing support to academic programs and faculty, experience completing financial forms (e.g., claims for reimbursement) and coordinating events. Working experience with Learning Management System (e.g., eClass).
Skills:
Intermediate to advanced: Word. Excel. E-mail software (e.g., Outlook), WordPerfect. Intermediate knowledge in eClass, Legal Citation, Endnotes. PowerPoint, MS Access, Concur and eReports. Demonstrated Skills: Demonstrated ability to work courteously and effectively with people, obtaining and providing information in a clear and concise manner, excellent organizational skills, including ability to work effectively under pressure of high volume, demonstrated ability to set priorities and meet deadlines, demonstrated ability to work independently and as an effective member of a team, excellent communications skills (oral and written), demonstrated good judgement and initiative, demonstrated effectiveness in attending to details, tact and diplomacy essential, and ability to maintain confidentiality, punctuality and reliability.
Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.Hours of work: Monday to Friday 8:30-4:30. Occasionally hours may switch to work an afternoon shift (e.g., 11:00am to 7:00pm or 10am to 6pm) during Mooting competitions and events and occasionally may be required to switch a weekday to cover a Saturday event.Summer: SameOccasional overtime will be availableOvertime may be offered/available: January, March, SeptemberPeak periods for this position are January, March, April, SeptemberVacation is restricted during peak periods.
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.
Please Note :
my90210smile.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, my90210smile.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.