Project Manager (2) EX22-1376 Job at City of Greater Sudbury
Posting date: November 28, 2022
Job Title: Project Manager
Number of Vacancies: 2
Posting number: EX22-1376
Status: Permanent Positions
Shift Work Required: No
Range of Pay: $3,630.20 to $4,273.50 bi-weekly
Start date: To follow selection process
Initial Reporting Location: Tom Davies Square
Eligible to Work from Home: Yes (part time)
Section: Project Services
Division: Engineering Services
Department: Growth and Infrastructure
Main Function: The position is responsible to the Manager of Project Services to coordinate and direct the activities of project team members and/or consultants, set objectives, provide guidance for complex issues and manage projects from conception to warranty expiration.
Duties: Under the general supervision of the Manager of Project Services.
- Provide regular financial, schedule and project status reports to the project sponsor and key stakeholders through all phases of the project.
- Develop, coordinate and implement project management tools including project charter, project schedule, work breakdown structure and stakeholder, risk, communication, quality, commissioning and transition plans.
- Responsible for the preparation, coordination and oversight of procurement instruments including design (RPF’s, RFQ’s), setting specifications and preparing cost estimates.
- Track, document and report on pertinent project information as defined by the Project Management Plan.
- Recommend human resource requirements and participate in the allocation of project delivery team members such as designers, inspectors, consultants, etc.
- In conjunction with project delivery team, carry out project work in accordance with expectations of the Project Management Plan to deliver projects on time, on budget and to the required quality standard.
- Coordinate and direct the activities of team members. Issue directions and sanctions to external resources as necessary.
- Conduct site visits to ensure work is consistent with contract documents, project objectives, regulations and policies.
- Coordinate, schedule, prepare agendas, produce minutes and Chair project meetings.
- Identify, investigate, evaluate and take actions as necessary to mitigate project risks.
- Approve progress payments. Process contemplated changes in project requirements (e.g. scope, schedules, quality, cost, specifications, contract terms), manage contractor requests and inquiries in accordance with relevant CGS policies and present project issues objectively for consideration by applicable stakeholder.
- Ensure Construction Data Records (e.g. commissioning documents, as-built drawings, etc.) are accurate, complete and updated within required time frames.
- Ensure that commissioning, closeout and warranty review processes are completed.
- Ensure quality control/quality assurance testing is conducted and records are maintained as part of the project documentation.
- Develop presentation materials, coordinate and attend public consultation sessions. Liaise with affected stakeholders to discuss and resolve concerns. Mediate disputes between project participants.
- Participate in the hiring, training and evaluation of Section staff to ensure Project Teams are properly staffed to perform the functions required. Recommend discipline of Project Team individuals to Section Manager as required.
- Act as Management’s representative in the grievance process as required.
- Act as CGS’s representative for project-related litigation matters. Liaise with Legal Services, Risk Management, CGS’s insurance adjuster and other stakeholders on matters relating to claims and other project disputes.
- Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein, ensuring due diligence is maintained.
- Perform other duties as assigned.
Qualifications:
Education and Training:
University degree in a related discipline from a recognized University with Canadian accreditation.
Additional education initiatives to update and expand competencies.
Project Management Professional (PMP) certification is an asset.
Membership in the Professional Engineers of Ontario (PEO) is an asset.
Experience:
Minimum of three (3) years of directly related and responsible experience.
Municipal and public sector experience a definite asset.
Experience coordinating project delivery teams an asset.
Experience in the co-ordination of employees and work assignments as well as dealing with the general public.
OR
Education and Training:
College diploma in a related discipline from a recognized Community College with Canadian accreditation.
Additional education initiatives to update and expand competencies.
Project Management Professional (PMP) certification is an asset.
Certification through OACETT as a Certified Engineering Technologist is an asset.
Experience:
Minimum of five (5) years of directly related and responsible experience.
Municipal and public sector experience a definite asset.
Experience coordinating project delivery teams an asset.
Experience in the co-ordination of employees and work assignments as well as dealing with the general public.
Knowledge of:
Project delivery and standardized project management methods.
Related general civil and mechanical design principles and practices on multi-discipline projects.
Applicable legislation and regulations, as well as CGS policies and procedures.
Best practices within areas of responsibility.
Proven ability to work with computer software systems including engineering, project management, scheduling and word processing software.
Quality control, quality assurance, project commissioning and closeout related to projects.
Abilities to:
Understand and meet the needs of stakeholders.
Establish effective working relationships with stakeholders including staff, CGS Council, contractors, consultants, external agencies and members of the public.
Write reports, correspondence, briefing notes and develop presentation materials.
Coordinate and manage the financial, human and physical resources in an efficient and sustainable manner.
Prepare contract documents and have an understanding of contract law.
Manage conflict, mediate disputes, negotiate change orders and assist in reaching consensus.
Adjust to shifting priorities and deadlines. Balance conflicting demands from stakeholders.
Create enthusiasm and motivation for project delivery teams to pursue CGS’s service level targets.
Identify and mitigate risks.
Lead and participate with change management.
Advocate, promote and implement best practices.
Personal Suitability:
Mental and physical fitness to perform essential job functions.
Strong interpersonal skills.
Personal commitment to address demands from internal and external stakeholders.
Language:
Excellent use of English; verbally and in writing.
Other Requirements:
Will require the use of a personal vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s license, have an acceptable driving record, and personal insurance coverage.
Leadership Competencies:
Tactical Implementation II
Competency
Competency Definition
Level
Level Definition
Shaping the Future
Innovation
Take a creative approach to problems or issues, “think outside the box”, go beyond the conventional, and explore creative uses of resources.
4
Takes action to innovate
Judgment and Decision Making
Make sound decisions involving varied levels of complexity, ambiguity and risk.
3
Develops alternatives before making complex decisions
Delivering Business Results
Collaboration
Work and communicate collaboratively within City of Greater Sudbury to create alignment within and across teams and groups.
3
Collaborates beyond one’s area
Customer/Citizen Focus
The desire to work closely with internal and external customers to meet and exceed their expectations.
3
Monitors and improves quality of customer service
Organizational Awareness
Learn and understand the key relationships, diverse interest groups and power bases within one’s own and other organizations.
3
Understands climate and culture
Planning, Coordination & Execution
Plan and coordinate work to achieve desired results on a consistent basis.
4
Plans and executes broad implementation efforts
Aligning People & Teams
Developing Others
The genuine intent to foster the long-term learning or development of others by recognizing and supporting their developmental interests and needs, and encouraging opportunities for learning.
3
Provides feedback to encourage ongoing development
Holding Self & Others Accountable
Hold others accountable to execute to high standards of excellence and hold themselves accountable to the same or higher standard.
4
Acts to address performance issues
Leadership
Inspire others to work toward common goals by engaging and empowering them, and providing clarity and direction.
3
Obtains resources and takes care of the team
Enhancing Personal Effectiveness
Flexibility/Adaptability
Adapt and work effectively within a variety of situations, and with various individuals or groups.
3
Adapts approach
Interpersonal Communication
Communicate effectively by reflecting on verbal and non-verbal behaviour, being attuned to the needs, perspectives and sensitivities of others and acting with them in mind.
4
Makes insightful assessments
Managerial Courage/Integrity
Acting with integrity, ensuring one’s actions are consistent with City of Greater Sudbury’s values and expectations.
3
Is honest and candid with managers, peers or external parties
Leadership Presence
Develop and maintain a sense of presence and emotional maturity and have an inner confidence that one can succeed and overcome obstacles.
4
Demonstrates resilience
For more information on leadership competencies, please see our Leadership Competency Dictionary.
How to Apply:
Résumés quoting EX22-1376 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at hrjobs@greatersudbury.ca or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Wednesday, January 4, 2023. Any application received after this deadline will not be considered.
For further instructions on how to apply to this position, please visit our How to Apply section.
All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City's mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.
For more information regarding working from home, please refer to the Work From Home Program section.
All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.
The City of Greater Sudbury has launched a survey to understand what prospective employees are looking for from an employer. Please take a few minutes to provide us with your input. Your responses will be anonymous. Thank you in advance for your participation in the survey!
The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received. Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.
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