About Durham College

Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs – including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

Under the direction of the Supervisor, Campus Stores, the Purchasing Agent, Campus Stores is responsible for all aspects of procurement and returning of textbooks, course packs and etexts pertaining to Durham College (day school and Continuous Education), Upon request, the incumbent researches the best price, delivery and quality of material; recommends alternative sources, evaluates current vendors and use of government contracts through OECM if applicable.

The incumbent is to ensure that purchasing services are delivered with a value added customer service and acts as the College liaison in dealing with internal and external contacts on purchasing related matters and assists in resolving any problems and conflicts under the general instruction/direction of the Supervisor, Campus Stores.

The incumbent uses business related software applications such as: Bookware (the Campus Store’s Operating System), MS Word, Excel, Outlook, PowerPoint, internet, and templates to prepare competitive procurement documents, quotes and other documents both independently as well as under the direction of the Supervisor, Campus Stores.

DUTIES AND RESPONSIBILITIES:

• Using a computerized inventory system (currently Bookware 3000) for ordering and inventory purposes, enter and maintain all text book, course pack and etext requests submitted by Durham College daytime and PPL, professors/instructors in addition to required supplies and supporting OYAP components. Orders come in a variety of forms, including Bookware 3000, e-mail, spreadsheets, and may be either centralized or de-centralized.
• Creation and management of logins for access to Online Course Adoptions for all faculty and relevant staff.
• Translate and enter all course data into Course Planning program within Bookware in a timely manner so all faculty and staff have ability to perform material adoption
• Set percentages to determine number of training materials to be bought, following existing rules and convert all requests into purchase orders.
• Order from respective publishers and outside vendors via either e-mail, web sites, and/or phone.
• Liaise with Accounts Payable, Finance, Shipping/Receiving in investigating and resolving vendor/client issues as they pertain to shipping timelines and/or invoicing.
• The incumbent must understand and prioritize purchasing requests independently.
• Maintains email records of all purchase orders sent to vendors.
• Gather feedback on availability and pricing information, as required when sourcing new items.
• Research alternatives when requests are unavailable and provide feedback to instructor and administrative coordinator.
• Deals directly with students, instructors, admin/program coordinators and/or other campus store staff, with respect to status, alternatives, special orders, and finding appropriate material.
• Deals directly with Instructors to obtain course pack files and instructions for printing by the Print Shop. Reviews the course pack files for access copyright compliance. Translate the order request onto a centralized order form for the Print Shop.
• Ensure access copyright files are up to date with revised references if applicable.
• Prepare and submit access copyright files once every semester to Access Copyright for review.
• Participate in physical inventory count semi-annually.
• Assist with various Campus Bookstore duties as required i.e. Event Days, cash, student inquires, pit sales, convocation etc.

QUALIFICATIONS:

Starting Hourly Rate: $28.56; Four Year Rate: $33.11

Full-time Support Staff Position Opportunity Temporary Employee Replacement (Appendix D, see page 109 of collective agreement) March 2023 to March 2024

Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:00 am – 4:00 pm)

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes on March 9, 2023. Competition number SS23-24.