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Secretary PL3 (Administrative Assistant) Job at University of New Brunswick

University of New Brunswick Fredericton, NB

Job Information

  • Date Posted
    2025-11-16
  • Location
    Fredericton, NB
  • Job Title
    Secretary PL3 (Administrative Assistant)
  • Gender
    Both

Closing Date: March 10, 2023 at 4:30 PM

We thank all those who apply; however, only those selected for an interview will be contacted.


WHAT WE OFFER:

Part-Time | Continuing | Fredericton | Hybrid

Standard Work Hours:

Variable Days and Hours | 18 hours per week


Salary Range:

$18.59 - $22.02 per hour


Why Choose UNB?

UNB offers a large variety of benefits for employees, including the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.


UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we're proud to support a hybrid work approach, which includes flexible hours and work-from-home options.


YOUR FOCUS:

Reporting to the Department Chair, the Secretary PL3 (Administrative Assistant) is responsible for the management of assigned aspects of the administrative operation of the General Office. Provide partial administrative support to the Department by fulfilling duties concerning the Math Learning Center, Teaching Support, and Outreach Activities as assigned by the Department Chair.

  • Assist with the administrative work of the Math Learning Centre.

  • Assist with exam scheduling, exam/test printing, course outlines, textbook orders, classroom booking, and related tasks concerning undergraduate teaching administration.

  • Prepare course submission forms for the timetable and provide up-to-date information for the undergraduate calendar.

  • Liaise with the Registrar's office to manage class size, waitlist four courses, section changes and classroom assignments.

  • Coordinate the preparation of and signing by faculty of annual teaching load assignments.

  • Organize and/or assist with the various department functions.

  • Assist with outreach activities, including the Math Camp and NB Math Contest.

  • Other assigned duties as appropriate.


WHAT YOU BRING:

  • Post-secondary education in business or related field.

  • Equivalent training and experience may be considered.


Additional Strengths

  • A bachelor's degree would be an asset.

  • Experience working with Colleague system would be an asset.

  • Excellent organizational, administrative, and interpersonal skills.

  • High attention to detail.

  • Ability to work effectively in a complex environment.

  • Ability to initiate and organize work independently, identify and achieve priority objectives and fulfill assigned tasks without supervision.


WHO WE ARE:

The Department of Mathematics and Statistics at UNB (Fredericton) is one of the major academic units in the Faculty of Science responsible for teaching, research, and outreach. The department is responsible for teaching nearly 6,000 students per year and supervising 30 post-graduate students and several post-doctoral fellows. The department also runs major outreach activities such as the annual NB Math Contest.

This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.


COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.




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