The STORE ADMINISTRATOR administer all accounting, payroll, benefits, POS/MMS and financial requirements to support achieving store(s) objectives.

THIS IS A PART TME POSITION - 16 - 20 HOURS A WEEK

DUTIES & RESPONSIBILITIES:  
ACCOUNTS PAYABLE

• Verifies packing slips by matching them to the authorized invoice and verify that they are on the
• Merchandise Receiving Log
• Identifies any discrepancies between invoice cost and purchase order amounts and alerts the buyer or Associate of any discrepancies
• Posts LITES central pay invoices
• Matches DSD invoices, inter-store transfers and RAD invoices to SDM weekly statement
• Generates store cheques for Associate’s signature and post entries to LITES

ACCOUNTS RECEIVABLE

• Processes all charge sales daily, ensuring AR system totals match the total validated through the cash register
• Processes all receipts on account daily, ensuring AR system totals match the total validated through cash register receipts
• Reconcile Third Party sales against Prescription Sales report for each Third Party and follows up on all discrepancies
• Processes third party EFT receipts
• Posts weekly billings for off-line sales
• Processes and reconciles all adjustments to the A/R sub ledger
• Maintains and reviews updated detailed A/R aging report each period end
• Reviews manual claims reconciliation on a period basis
• Follows up on older outstanding balances

SALES

• Reconciles details from the cash register on a daily basis. Determines whether cash overage or shortage occurred and investigates to determine cause of any daily shortage or overage
• Audits entries from register to ensure accuracy
• Reconciles Post Office Daily Summary to Canada Post deposits
• Ensures daily deposits appear in the bank account in a timely manner

EXPENSES

• Audits allocation of expenses to ensure correct accounts are charged

PAYROLL

• Reviews WFM Payroll Summary Report against the Payroll Preview in Ceridian after WFM payroll import occurs and advises the appropriate manager of any discrepancies
• Ensures payroll is processed every two weeks
• If required, processes employee advances
• Employee Benefit Administration: enrolls eligible employee in the program and ensure terminated employees are removed from the program. Provides program information to employees.
• Ensures that employee personal data is accurate in Ceridian and provide discrepancies to managers for changes in WFM
• Updates Cosmetic Commissions Database for Cosmetic Daily Sales Analysis: sales, hours and commission payment by Cosmetic employee
• Provides FSM with Cosmetic Commissions data to be entered in WFM
• Ensures T4s are requested and balanced before CRA deadline

QUALIFICATIONS

• Proficiency in Microsoft Office
• Accuracy and attention to detail
• Previous Accounting/Bookkeeping experience considered an asset

Job Type: Part-time

Salary: $19.00-$22.00 per hour

Schedule:

• Day shift

Experience:

• Bookkeeping: 1 year (preferred)
• Administrative: 1 year (preferred)

Work Location: One location

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