In this role, you will provide a variety of secretarial and administrative support services to the Superintendent of the Algoma Treatment & Remand Centre.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role, you will:

• Provide a variety of administrative coordination services to the Superintendent
• Write, transcribe and edit a variety of confidential material (letters, directives, memos and reports)
• Provide highly confidential secretarial services to the Superintendent (i.e. maintain diary and schedule for the Superintendent, maintain personnel records, coordinate grievance letters and meetings etc.)
• Provide human resources administration services to the Superintendent
• Respond to telephone inquiries
• Arrange travel accommodations
• Take minutes for various meetings and ensure timely distribution

How do I qualify?

Office Administrative Knowledge and Skills:

• You have well developed administrative and organizational skills to meet priorities and deadlines with minimal supervision
• You have the ability to coordinate own work along with Superintendent's schedule
• You pay attention to detail and are able to transcribe meeting minutes and write a variety of documents
• You have knowledge and experience with standard office and filing procedures

Specialized Knowledge:

• You have knowledge of personnel policies, practices, regulations and directives
• You have knowledge of Collective Agreements and the Public Service Act as they pertain to payroll and attendance
• You have proven computer proficiency with word processing, spreadsheet, database and e-mail software as well as various office equipment

Communication and Interpersonal Skills:

• You have excellent communication skills to provide information to others in person, on the telephone and in writing by formal correspondence and email
• You demonstrate discretion, tact and diplomacy when responding to a wide variety of inquiries from staff and external contacts
• You have the ability to maintain highly confidential information

Additional Information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• N-CL-192372/22