Full Job Description - Administrative Assistant-Receptionist

Who We Are:

Affiliated with The AC Group of Independent Accounting Firms, Feltham & Associates, Chartered Professional Accountants is a growing firm providing a full range of value-added services to corporate and individual clients in the areas of professional advice, accounting assurance, audit, management advisory, computerized accounting system consulting, business plans & proposals, tax planning, forensic accounting, mergers & acquisitions, business reorganizations and more. Our client bases include privately and publicly held businesses, not-for-profit organizations, and others.

Feltham & Associates is committed to providing our employees a work environment with equal opportunity for learning and personal development. We encourage innovation as part of this development as it will assist in improving our effectiveness internally as well as externally. Our employees will be provided with equal respect and a caring attitude that they are anticipated to share with the clients of Feltham & Associates.

What makes this role important to our firm?

We have an exciting opportunity for an individual with open communication skills, an eye for detail, is enthusiastic, and well organized to join our team in the role of Reception & Bookkeeping Assistant. A key to success for this position is the ability to deliver an outstanding client service experience to our corporate and personal tax clients.

As part of our Office Administrative Team, the Reception & Bookkeeping Assistant will be responsible for providing clerical, secretarial, bookkeeping and administrative support to our firm ensuring support is provided in an effective and efficient manner. The successful candidate for this role will have the ability to multi-task, know how to prioritize, take initiative, understand office IT (such as software installations and printer problem solving), as well as basic accounting principles. Proficiency with MS Office applications will be required.

If you like working with clients and staff to help them succeed, consider yourself innovative, driven and enjoy learning new skills then you should not miss this opportunity.

What you can expect to be doing:

The Reception & Bookkeeping Assistant will be responsible for front-end administration/reception and client engagement, as this is the first point of contact for our firm, as well as assisting in the firms bookkeeping.

• Providing professional and expeditious servicing of incoming telephone, in-person, and email contact from clients and other internal staff members as this position is the first point of contact
• Proof reading and/or editing internal and external documents
• Banking tasks including recording receipt of payments and preparing bank deposits
• Posting purchase & sales invoices to the firms accounting system
• Assisting with AR collections and follow-up
• Scanning client files and coordinating client mail-outs
• Anticipating the needs of all office staff to ensure resource are available
• Troubleshooting IT complications
• Assisting the CAO in managing firms’ presence on digital platforms
• General office maintenance (supplies, office equipment, furniture, office appearance)
• Performing event planning for both the office and the community
• Other duties as assigned.

This might be the job for you if you have:

• Exceptional client service focus with the ability to confidently act as a trusted representative of our firm
• Meticulous written and verbal communication skills; well-developed interpersonal and organization skills
• Knowledge and experience in basic bookkeeping
• Able to multi-task, have time management skills, and work under pressure with meeting deadlines
• Proficient with technology, experience with Microsoft Office Suite
• Terrific sense of humour!

If you do not meet 100% of the requirements, we encourage all who feel they might be a fit for the opportunity to apply. We may consider a variety of backgrounds for this role, however basic bookkeeping knowledge will be a must for this role.

Please note, only successful candidates will be contacted. No phone calls, please.

The Specifics

This is a full-time, hourly, employed role located in our Mount Pearl office.

Salary: $17 – 18.50 per hour, depending upon qualifications and experience.

Core working hours are July 01 – December 31 Monday to Friday 8:30am to 4:30pm, and January 2 to June 30 8:30am to 5:00pm.

Commitment to Diversity

Feltham & Associates recognizes the necessity of building an inclusive culture that values each person’s individuality and diverse perspective.

We are committed to providing equal opportunity to all, creating an environment that promotes inclusion, and enabling people from all walks of life to flourish. We encourage our employees to act in a respectful and responsible manner, in line with code of best practices concerning diversity and inclusion, human rights, equality, and civility for every individual.

We are An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or any other protected class and will not be discriminated against based on disability.

Job Type: Full-time

Salary: $17.00-$18.50 per hour

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Work Location: One location

Job Type: Full-time

Salary: $17.00-$18.50 per hour

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Work Location: In person

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