Calgary Police Service - Administrative Assistant Job at City of Calgary
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
The Calgary Police Service (CPS) requires a highly motivated individual to provide administrative support to the Strategic Planning, Research & Analysis Section. The successful applicant will coordinate the effective use of the workspace by stewarding the various logistical requests and requirements. You will also create efficiencies for the Inspector, managers, and analytical, strategic and sworn staff members through scheduling, organizing and reviewing products created by the work areas. Primary duties include:
-
Provide superior administrative support through documenting, reviewing and editing reports, decision requests and presentations for management and staff. This includes preparing reports submitted to Calgary Police Commission (CPC), CPS Executive Leadership Team (ELT) and to the City of Calgary.
-
Develop and maintain CPS Style Guide, coach and mentor as required
-
Act as contact and liaison with Corrections Canada on matters involving data management and parolee release documentation in appropriate database.
-
Ensure accuracy of data and timely data entry as data is relied upon by frontline, investigators and analysts.
-
Coordinate the team’s schedule, manage calendars, organize meetings and support employees with time and labour requirements in various databases as required.
-
Prioritize correspondence ensuring all necessary documents are provided to the appropriate staff and maintain the office.
-
Respond to general inquiries from internal and external clients using various sources of information. Receive, screen and direct phone calls and walk-in inquiries.
Qualifications
-
A completed certificate in office or business administration and a minimum 3 years of related experience; OR a completed 2 year diploma in business or office administration or related field and a minimum of 1 year of administrative experience.
-
Intermediate Microsoft Office (Word, Excel and PowerPoint) and Sharepoint is required.
-
Preference will be given to applicants who have previous experience supporting a dynamic multidisciplinary team in a demanding, high volume setting.
-
Previous experience working in a law enforcement or police service environment is considered an asset.
-
Success in this position requires strong communication and customer service skills and the ability to build relationships that contribute to teamwork. Remaining calm in stressful situations while focusing on results and using time and resources effectively.
Pre-employment Requirements
-
An enhanced security clearance will be conducted.
-
Applicants will be tested for appropriate skills.
-
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Calgary Police Service
Position Type: Permanent
Location: 5111 47 Street N.E.
Compensation: Pay Grade 6 $ 30.69 - 41.04 per hour (2022 Rates)
Days of Work: This position works a 5 day
work week with 1 day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: December 15, 2022
Job ID #: 306668
Please Note :
my90210smile.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, my90210smile.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.