Clerk Job at Dalhousie University
Position Details
Position Information
Position Title
Clerk
Department/Unit
President's Office
Location
Halifax, Nova Scotia, Canada
Posting Number
S514-22
Employee Group
CCS
Position Type
Regular, On-Going
Duration of Contract (if applicable)
Employment Type
Full Time
Full-time Equivalency (FTE)
1
Salary
$18.62 - $23.61 per hour ($31,460- $39,901 per annum, 32.5 hours per week)
Classification
C4
Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Office of University Legal Counsel is responsible for managing the university’s legal affairs, provision of counsel to senior officers, and administrative and academic units on a wide range of legal issues affecting university programs, activities and operations. The University Secretariat is the administrative office responsible for ensuring the effective and efficient operation of Dalhousie University’s bicameral system of governance, comprised of the
Board of Governors, the
Senate and their respective committees. Reporting to the Office Administrator in the Legal Counsel Office, the Clerk will provide administrative and secretarial support to the Legal Counsel Office and the Associate Secretary, Board of Governors (ASBG).
Key Responsibilities
- Performance of daily operations including scheduling of meetings and conference/teams calls, answering and directing telephone calls, handling routine incoming and outgoing correspondence.
- Handle meeting/event logistics and arrangements for Board and committee meetings as needed.
- Make travel arrangements as directed for staff and Board members, process expense and travel claims for review and approval.
- Assist ASBG with management of university policy repository and website administration for as requested.
- Order and maintain office supplies for entire unit. Coordinate deliveries/couriers and photocopying and binding documents.
- Manage off-site file storage and retrieval and perform other duties as required.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications
- Diploma in business, office or health administration, with approximately two to three years’ related experience (or equivalent combination of training and experience).
- Proficiency in MS Office (Word, Excel, and PowerPoint).
- Proficient working knowledge of website management.
- Strong communication and interpersonal skills.
- Ability to work independently, be highly organized and to prioritize work.
Assets
- Website maintenance experience.
Job Competencies
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Applications from university employees and external candidates are given concurrent consideration. Among short-listed candidates, university employees will be given special consideration.
We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.
Posting Detail Information
Number of Vacancies
1
Open Date
12/12/2022
Close Date
01/13/2023
Open Until Filled
No
Special Instructions to Applicant
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