CONTRACT SERVICES CLERK Job at Ministry of Transportation
Do you consider yourself to be highly organized with strong interpersonal and analytical skills and experienced in providing administrative and clerical support?
Consider this opportunity to apply your administrative and organizational skills as an integral part of a team in this diverse and challenging role.
Note: This position is required to report to and work from the physical work location at 615 James St S, Thunder Bay, a minimum of three days per week. Current hybrid work arrangements are subject to change.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
Consider this opportunity to apply your administrative and organizational skills as an integral part of a team in this diverse and challenging role.
Note: This position is required to report to and work from the physical work location at 615 James St S, Thunder Bay, a minimum of three days per week. Current hybrid work arrangements are subject to change.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?
As a member of this highly effective team, you will:- receive and reconcile invoices for various construction and maintenance programs, verifies charges and supporting documents
- provide information to field staff on payment and contract administration policies and procedures
- monitor expenditures to ensure sufficient funds are available
- maintain Operations office inventories of assets including Fleet, cellphones, cameras and specialized construction equipment
- provide support to Maintenance Coordinators and Superintendents to ensure the maintenance inventory management procedures are followed
- provide administrative support in day-to-day activities such as arranging meetings, purchasing supplies, organize and maintain manual and electronic filing systems
How do I qualify?
Technical Knowledge
- You have knowledge of administrative and financial processes and procedures as well as financial systems to reconcile expenditures, and process payments
- You have knowledge of contract administration procedures for payment verification
Administrative Skills
- You have well developed organizational, analytical and problem solving skills
- You have research skills to gather data and information
- You have good mathematical skills to verify invoices for accuracy
- You have excellent computer skills including knowledge of word processing, spreadsheets and database
Communication and Interpersonal Skills
- You have demonstrated interpersonal skills including tact and diplomacy
- You can liaise with stakeholders and convey information or explanations and prepare responses for information and financial requests
Additional Information:
Address:
- 1 Permanent, 615 James St S, Thunder Bay, North Region
Compensation Group:
Ontario Public Service Employees Union
Understanding the job ad - definitions
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Thursday, March 2, 2023
Note:
- C-MT-195588/23
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