The Team you are Joining – Who We Are:

The Halton Regional Police Service contributes to the safety and well-being of more than 620,000 residents in Halton Region which includes the Towns of Milton, Halton Hills and Oakville, and the City of Burlington. It is our continual pursuit of excellence that keeps Halton at the forefront of policing and as a leader in the public safety arena. Through upstream approaches, partner collaboration, training, community engagement and a strong focus on inclusion and diversity, we have been able to maintain Halton’s status as the safest Canadian municipality with a population of 100,000 or more. This is exemplified through deep collaboration between our growing team of over 1,100 members and our residents, businesses, non-profit organizations, and municipal governments.

Our Records team is looking for a new Freedom of Information Clerk (Temporary As Required) to play a pivotal role in supporting the needs of our Service. This is your opportunity to join a team committed to continued leadership in community safety, contribute to the community in a meaningful way and drive continuous improvement in our growing and progressive organization.

About the Role – How you will Contribute to the Service:

You will be responsible for processing information sharing requests. Assist in the processing of notebooks received in the FOI unit for storage. Assist the Freedom of Information Unit in the processing of requests under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), and act as backup to the Freedom of Information Analyst, as delegated.

Some major responsibilities include but are not limited to:

· Receive and process requests for information sharing from other government institutions, severing sensitive third-party information as required.

· Receive and process information sharing request, severing sensitive third-party information under supervision.

· Respond to basic FOI inquiries in person, by telephone, facsimile or electronic mail, and/or relay calls or messages to appropriate person(s) for resolution.

· Receive, process and record monies recovered from access requests.

· Receive date stamps and distribute incoming mail and process outgoing mail for the unit.

· Draft general, routine, form letter correspondence relating to access to information requests.

· Under the direction of the Information Privacy Officer, participate in the purging of aged files.

· Other related duties as assigned.

What you will Bring to the Role:

• Excellent verbal and written communication skills with the ability to communicate in a clear an concise manner, using correct spelling, punctuation and grammar.
• High attention to detail and research skills
• Excellent problem solving and organization and planning skills
• Able to deliver excellent customer service experience to our community members
• Highly motivated team player
• Excellent Microsoft Word skills
• General interest in learning about freedom of information request/legislation
• Demonstrated ability to learn records management systems (i.e. CPIC / Niche) in order to process information sharing request
• Prior experience with writing formal letters
• Demonstrated ability to learn information (i.e. Municipality Freedom of Information and Protection of Privacy Act (MFIPPA) quickly

Education, Certifications and Qualifications:

• High school education plus related college courses such as business administration, and computers.

Note:

• The contract will be a 6-month term contract with the possibly to extend another 6 months due to workload volume.
• The successful candidate must be able to work up to 40 hours a week during the core business hours Monday to Friday (8:00 am to 4:00 pm)
• The successful applicant will need to pass a background check to the satisfaction of the Service which will include reference checks with previous employers, verification of educational achievements, and a criminal background screen.

What We Offer:

We offer the opportunity to join a progressive work environment with a leading police service. Our Service is committed to the values of Trust and Respect, Integrity, Accountability, Excellence, Teamwork and Justice. We provide our employees with a competitive salary and benefits package which includes but is not limited to comprehensive healthcare benefits, training and development opportunities, paid leave, onsite fitness opportunities, access to wellness resources and participation in a defined benefit pension plan – Ontario Municipal Employee Retirement System (O.M.E.R.S.). This position is based out of our Oakville Headquarters facility which is located at the QEW and North Service Road West.

Hourly Rate of Pay: $33.06

How to be Considered for This Exciting Opportunity:

Please apply on line with a resume and a detailed letter outlining your experience and skills and how they relate to this role with the Service. This should be forwarded in confidence to our Staffing Advisor, Human Resource Services, quoting Competition #76-C-22 by January 3, 2023. All applications must be submitted to the Service’s on-line system to be considered for this vacancy.

Please Note: The Halton Regional Police Service and HRPA are working on modernizing the job evaluation program. Once the program has been established, all civilian positions, including this position, will be evaluated under the new job evaluation program which may result in a change to the rate of compensation.

The Halton Regional Police Service strives to be an accessible and inclusive organization. We are committed to fairness and equity in employment and our recruitment and selection practices. We encourage and welcome applications from all who may contribute to the further diversification of our organization. Should you require an accommodation under the Ontario Human Rights Code (OHRC) and/or the Accessibility for Ontarians with Disabilities Act (AODA) during any stage of the recruitment process, we will work with you to remove any barriers. Please do not hesitate to let us know by contacting us for assistance.

We thank all applicants for their interest in joining our organization. Only those who are selected to advance through the recruitment process will be contacted by our team.

Job Type: Fixed term contract
Contract length: 6 months

Salary: From $33.06 per hour

Benefits:

• Company events
• Disability insurance
• Employee assistance program
• Life insurance
• On-site gym
• On-site parking
• Tuition reimbursement
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

Application deadline: 2023-01-03

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