The Office Manager is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery, health regulations, and general troubleshooting.

Job Duties

• Manage and oversee the corporate budget for office and facilities management across the organization.
• Coordinate departmental programs, such as meetings, seminars, workshops, special projects, and events.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Answer and manage inbound telephone inquiries.
• Arrange and attend executive team meetings; take, distribute, and archive meeting minutes and/or diaries.
• Arrange travel accommodations for key personnel required business trips in an economical and timely fashion, including hotel bookings, car rentals, and so on.
• Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
• Coordinate office seating arrangements for business units and assign desks, phones, and other assets as necessary.
• Assist in the management of building security, such as the assignment of keys and alarm codes for approved personnel.
• Negotiate contracts and service level agreements for third party suppliers and/or service providers.
• Manage janitorial, cleaning, repair, and maintenance service provider contracts and service level agreements.
• Coordinate and implement company-wide social events.
• Provide support to the sales and/or marketing teams by arranging logistics for trade shows and other events.
• Ensure the office facilities are in compliance with safety regulations, such as local fire codes, handicap access, other laws.
• Communicate the organizations safety policies in accordance with applicable federal safety standards and local laws.
• Collaborate with inventory planning personnel to minimize shortages and improve inventory holdings.
• Monitor inbound/outbound shipping and receiving.

Requirements

• GED or university degree in Business or Engineering, or an acceptable combination of education and experience.
• 5 or more years of direct work experience in an office management or facility management capacity.

Job Type: Permanent

Salary: $30.00-$40.00 per hour

Benefits:

• Company events
• Dental care
• Life insurance
• On-site parking
• Profit sharing

Schedule:

• 8 hour shift
• Day shift

Supplemental pay types:

• Bonus pay
• Commission pay

Ability to commute/relocate:

• Woodbridge, ON L4L 9C7: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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