Reimbursement Clerk Job at Dalhousie University
Position Details
Position Information
Position Title
Reimbursement Clerk
Department/Unit
Financial Services
Location
Halifax, Nova Scotia, Canada
Posting Number
S173-23
Employee Group
NSGEU Local 77
Position Type
Regular, On-Going
Duration of Contract (if applicable)
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)
Classification
C5
Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie Financial Services strives to provide the highest quality financial services and information and ensure the effective stewardship of University assets to the benefit of students and scholarly activities. Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement and risk management, cash management, and financial systems and policies. Reporting to the
Manager, Accounts Payable with daily direction from the Team Lead, Reimbursements, Accounts Payable, the Reimbursement Clerk provides support the day-to-day operations of the Accounts Payable Department.
Manager, Accounts Payable with daily direction from the Team Lead, Reimbursements, Accounts Payable, the Reimbursement Clerk provides support the day-to-day operations of the Accounts Payable Department.
Key Responsibilities
- Prepare manual cheque requests for processing; identifying claims requiring Vendor Maintenance and redirecting as required.
- Perform policy compliance testing on various expense claims and report on findings to departments and faculties; maintain thorough understanding of university’s policies.
- Monitoring inbox and responding to inquiries or redirect to appropriate team.
- Collaborating with Reimbursements Team on process improvements.
- Provide backup to Team Lead in preparation of weekly sample data; manage various weekly reports; review daily reports for exceptions; assists with special projects and provide coverage for Reimbursement Team as required.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications
- Accounting/Office Administration program and approximately three years’ related work experience in an Accounts Payable or Audit environment (or equivalent combination of training and experience).
- Ability to prioritize and meet demands in a high volume, deadline-driven environment with strong attention to detail.
- Demonstrated professionalism, and excellent interpersonal and communication (verbal and written) skills.
- Proficiency in MS Office applications, with especially strong Microsoft Excel skills.
Assets
- Experience with integrated administrative systems (e.g., Banner) or in an expense management software.
Job Competencies
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.
Posting Detail Information
Number of Vacancies
1
Open Date
04/27/2023
Close Date
05/11/2023
Open Until Filled
No
Special Instructions to Applicant
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