Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Reporting to the Manager, Workplace Strategy, the Workplace Strategy Coordinator initiates, manages and coordinates all operational reporting and workplace data undertaken by Workplace Strategy; plans, and contributes to workplace accommodation services and related projects in support of facilities and service objectives for Metrolinx Business Units as part of the Workplace Strategy team.

What will I be doing?

• Coordinates realty services for general office facilities and related assets and projects, including:
  • Initiates, project manages and coordinates the requirements of business relocations to ensure an accurate inventory of assets and occupancy through data management of Metrolinx Business Units
  • Evaluates business processes, anticipating requirements, uncovering areas for improvement, and developing and implementing solutions relating to Workplace Strategy
  • Identifies and implements continuous business improvement enhancements to existing process and/or automation tools to enhance overall efficiency
  • Maintains knowledge of business requirements to monitor facilities project progress and deliver program objectives on time and within budgetary limits to achieve anticipated business results
  • Monitors the performance of Workplace service delivery for compliance with contract terms and conditions
  • Builds client relationships with assigned business groups and operating divisions to advise clients on workplace real estate matters, and coordinate business unit requests in compliance with workplace safety legislation, policies, and standards
• Prepares and reviews complex documents as it relates to accommodation matters by:
  • Develops project plans, work breakdown structures, and supporting documentation for workplace strategy projects
  • Editing documents from consultants and contractors prior to submission for approval
  • Provides input to Workplace project budgets; monitors adherence to established budget limitations
  • Prepares application support documentation through analysis and obtains information on applicable costs to engage contractors/vendors and purchase services, reviews contractor invoices for accuracy and processes payments

What Skills and Qualifications Do I Need?

• Completion of a degree in Business Administration, Information Technology, or related field – or a combination of education, training and experience deemed equivalent
• Minimum four (4) years’ relevant experience
• Ability to understand, explain, and implement workplace strategy and facilities solutions.
• Strong technical skills and data management experience
• Strong knowledge of Excel/Power BI and/or relevant data analytics platforms is an asset
• Working knowledge of CAFM or IWMS platforms is an asset

Don’t Meet Every Requirement?

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email hr.recruitment@metrolinx.com.

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

Metrolinx employees are required to be fully vaccinated against COVID-19 in accordance with Metrolinx’s Mandatory COVID-19 Vaccination Standard, made under the Metrolinx Communicable Diseases in the Workplace Policy, as a condition of being eligible for the recruitment process. Proof of COVID-19 vaccination will be required. If you are not able to obtain COVID-19 vaccination for a reason related to a protected ground of discrimination under applicable human rights legislation, you can request accommodation from Metrolinx.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.